Privacy Policy
Last Updated: May 20, 2026
Welcome to The Rainbow Awards.
Your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, submit entries, subscribe to updates, or interact with our platform.
By using this website, you consent to the practices described in this Privacy Policy.
Information We Collect
We may collect the following information when voluntarily submitted by users through forms, submissions, or direct communication:
- Full name
- Email address
- Phone number
- Postal address
- Organization/ publication name
- Social media profiles
- Author/ journalist / designer biography
- Gender/ Pronouns (optional)
- Published articles, portfolios, images, and supporting documents submitted for awards or related activities
At present, The Rainbow Awards website does not use any advanced third-party visitor tracking or analytics platforms. Certain basic technical information may nevertheless be generated automatically by the website hosting infrastructure for security, maintenance, and operational purposes.
How We Use Your Information
We use your information to:
- Process award submissions and registrations
- Communicate regarding entries, events and announcements
- Evaluate applications and nominations
- Send newsletters or updates where applicable
- Maintain administrative and archival records
- Improve website functionality and user experience
- Prevent fraudulent or unauthorized activity
Sharing of Information
We do not sell, rent, or trade your personal information.
We may share information with:
- Jury members and evaluation panels
- Event partners and service providers involved in the administration of the awards, particularly the annual award’s ceremony
- Technology and hosting providers
- Legal or regulatory authorities where required by law
All third parties are expected to maintain confidentiality and use the information only for authorized purposes.
Intellectual Property & Submission Rights
By submitting materials to The Rainbow Awards:
- You confirm that you own or have the necessary rights to the submitted content.
- You grant The Rainbow Awards limited rights to review, evaluate, shortlist, promote, and publicly reference the submitted work in connection with the awards, publicity, and archival purposes.
- Copyright ownership remains with the original creator or publisher unless otherwise agreed in writing.
Cookies
The Rainbow Awards website currently does not actively use advertising or analytics cookies for visitor tracking.
However, certain essential cookies or temporary session-related functions may be used by the website or hosting environment to ensure proper website functionality and security.
You may disable cookies through your browser settings, though some website features may not function properly.
Data Security
We implement reasonable technical and organizational measures to protect your information from unauthorized access, misuse, loss, disclosure, or alteration.
However, no online transmission or storage system can be guaranteed to be completely secure.
Retention of Data
We retain personal information only for as long as necessary to:
- Fulfill the purposes outlined in this policy
- Comply with legal obligations
- Maintain archival and award-related records
Third-Party Links
Our website may contain links to third-party websites, social media platforms, or partner websites. We are not responsible for the privacy practices or content of external websites.
Your Rights
Depending on applicable laws, you may have the right to:
- Access your personal information
- Correct inaccurate information
- Request deletion of data
- Withdraw consent
- Opt out of communications
To make such requests, please contact us using the details below.
Children's Privacy
Our website is not intended for children under the age of 18 without parental or guardian consent. We do not knowingly collect personal information from minors.
Changes to This Privacy Policy
We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated revision date.
Contact Us
For any questions regarding this Privacy Policy or your personal data, please contact:
The Rainbow Awards
Website: therainbowawards.in
Email: contact@therainbowawards.in